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181

Video Surveillance

Background

Video surveillance systems are useful in maintaining a safe and caring school system.

Procedures

  1. Division buildings, grounds and student transportation vehicles may be equipped with video surveillance systems.
  2. Video surveillance systems shall not be used to monitor areas where the public has a reasonable expectation of privacy, including change rooms and washrooms.
  3. Signs shall be displayed advising users of the premises that video surveillance is in use.
  4. Only individuals authorized by the Principal/site manager shall have access to video monitors.
  5. Camera Location, Operation and Control
    1. Cameras may be located either internally or externally to protect assets, staff or students.
    2. Surveillance cameras located internally shall not be directed to look through windows to areas outside the building or buses, unless necessary to protect external assets or to ensure the personal safety of students or staff members.
    3. Cameras shall in no event be directed to look through the windows of adjacent buildings.
    4. The Superintendent is responsible to review the use and security of surveillance cameras, monitors and tapes.
  6. Use of Video Recordings
    1. Video surveillance and the resulting recordings may be used for:
      1. Inquiries and proceedings relating to law enforcement;
      2. Deterrence; and
      3. Student discipline.
    2. Video surveillance shall not be used for other purposes unless expressly authorized by or under an Act or enactment.
    3. A video recording of actions by students may be used by the Division or a Principal as evidence in any disciplinary action brought against any student arising out of the student’s conduct in or about Division property, or in regard to student transportation.
    4. Video recordings of students, staff, contractors or others may be reviewed or audited for the purposes of determining adherence to these administrative procedures and school rules.
    5. Video records may be monitored on a random and non-random basis as is deemed necessary and prudent in order to ensure for the safety and security of students, staff, visitors and Division property, and adherence to school rules.
    6. Video surveillance may be used to detect or deter criminal offences that occur in view of the cameras.
    7. Video recordings may be released to third parties or applicants in conformance with the provisions contained in the Freedom of Information and Protection of Privacy Act of Alberta, and any rules or regulations thereunder.
  7. Protection of Information and Disclosure, Security and Retention of Information
    1. All recorded material shall be securely stored and appropriately identified.
    2. The Principal/site supervisor must authorize access to all recorded material collected under this administrative procedure.
    3. A log shall be maintained of all episodes of access to, or use of recorded material.
    4. Any and all records containing personal information that have been used to make a decision that directly affects an individual shall be retained for a minimum of one (1) year. All other records shall be retained for a minimum of five (5) days.
    5. The Principal/site supervisor shall ensure that a release form is completed before disclosing recorded material to appropriate authorities or third parties. Any such disclosure shall only be made in accordance with applicable legislation.
    6. After the retention period has expired, recorded material shall be shredded, burned or degaussed.
  8. Video Monitors and Viewing
    1. Video monitors are to be in controlled access areas wherever possible.
    2. Recorded materials must be viewed on a need to know basis only.
    3. Recordings shall not be disclosed except in accordance with this administrative procedure. Disclosure of video records shall be on a need to know basis, in order to comply with the Division’s objectives, including the promotion of the safety and security of students, the protection of Division property, deterrence and the prevention of criminal activities and the enforcement of school rules.
    4. A written request for access to recorded material must be completed and submitted to the Principal or site supervisor. The Principal/site supervisor shall maintain a log of recordings accessed.
  9. Access to Personal Information
    1. An individual who is the subject of video surveillance has the right to request access to the recording in accordance with the provisions contained under the Freedom of Information and Protection of Privacy Act. Access full or part may be refused on one (1) of the grounds set out within the legislation.

References:

Sections 20, 60, 61, 113, 117 School Act

Freedom of Information and Protection of Privacy Act

Board Policy 12 Role of the Superintendent

 

Reviewed February 2017