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505

Student Fees and Service Charges

Background

The Board believes that all students should have access to education at the lowest possible cost to the students.  The Board may charge a student’s parent any fees or costs for resources related to instruction, subject to the prohibitions and restrictions in the School Act and the School Fees and Costs Regulation, dated June 5, 2017 and expires on August 31, 2019.

Definitions

Basic Educational Services

The services, supports and materials required for a student to meet the core curricular outcomes at a basic level as defined in the Guide to Education (Math, Science, Language Arts, Social Studies, Physical Education, Health, Art, Music).  Examples of the basic level of service include in-class instruction and supports, handouts, textbooks, workbooks, printing, photocopying, paper and fees not clearly expressed in a fee schedule nor connected to a specific good or service.

Enhanced Educational Services 

Services and materials that are not required to meet the core curricular outcomes at a basic level as defined in the Guide to Education but that are provided to enhance the student’s learning opportunities.  Examples include curricular field trips, programs of choice, cultural activities, one to one student technology and options programming.

Non-curricular Services

Optional activities or materials outside of the educational mandate of the Division.  Examples include events, sports teams, clubs, agendas, lunch hour supervision, lockers, parking, extended non-curricular trips and other mandatory non-curricular materials.

 

Procedures

  1. The Board shall annually approve the student fees during budget deliberations for Basic Educational Supplies and Materials. Principals shall not assign additional fees to cover costs of Basic Educational Services.
  2. For the 2017-2018 school year Principals may charge student fees within the following categories:
    1. Bulk Instructional Supplies
    2. Technology User Fees
    3. Alternative Program Fees
    4. Fees for Optional Courses
    5. Non-Curricular Travel
    6. Early Childhood Services
    7. Extracurricular Fees
    8. Activity Fees
    9. Lunch Supervision and Noon Hour Activity Fees
    10. Non-Curricular Goods and Services
    11. Other Fees to Enhance Education
    12. Other fees with prior approval of the Secretary-Treasurer
  3. The Principal must consult with School Council on the reason the fee is being charged and communicate the fee and what will be purchased with the fee to all affected parents.
  4. New student fees during the school year that have not been previously approved or existing fees that are being proposed for an increase of 5% or more, cannot be charged. 
  5. Once approved, these fees shall be listed on the school’s public website. Information required when listing the other fees includes:
    1. Fee amount;
    2. Criteria for charging the fee (i.e.  course or grade level);
    3. What will be purchased using the fee;
    4. What will be done with the unused funds; and,
    5. What school generated funds project the fee goes to. 
  6. The Principal shall ensure a minimum of two notices are sent to the responsible parties on fees owing and the Secretary-Treasurer will ensure an additional two notices are sent.
  7. A student’s educational experience shall not be impacted by non-payment by parents. Only services related to programs of choice or non-curricular services may be denied to students as a result of non-payment of fees.
  8. The Principal may arrange alternate payment schedules for parents so as to accommodate varying circumstances for individual families. 
  9. Upon withdrawal from a program or service, parents may receive a prorated refund for certain fees upon written application to the school principal.  Any disputes regarding fees or costs may be appealed to the Secretary-Treasurer.
  10. Students must return all textbooks and loaned resources or equipment at the end of the school semester or term in order to avoid charges. 
  11. Textbooks or other items that are lost, damaged or destroyed by a student must be paid for by the student or parent. The charge will be based on the condition of the textbook or other item at the time of issue to the student and recommendations by the principal. 
  12. The Secretary-Treasurer shall approve all reductions and waivers of fees through the Division’s fee waiver program.
    1. The criteria and the application form for the fee waiver program shall be posted on the Division’s website.
    2. Waivers shall be approved only on an annual basis and must be reapplied for annually.
    3. The Principal shall ensure parents are informed annually of the waiver program. 
  13. Fees must be used for the purpose that was specified prior to being charged. Unless explicitly stated to parents prior to the fee being charged that unused fees will be used for another purpose, unused fees shall be refunded to the parents who paid them.

References:

Sections 16, 21.4, 23.3, 30, 39, 60, 113 School Act

School Fees and Costs Regulation – Ministerial Order (#036/2017)

Board Policy 2 Role of the Board

Board Policy 12 Role of the Superintendent

Administrative Procedure 507 – Waiver of Fees

 

Revised October 2017