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545

Chemical Management

Background

The Division requires that chemicals, dangerous goods and hazardous wastes be dealt with appropriately.

Definitions

WHMIS is a short form for Workplace Hazardous Materials Information System. It is a comprehensive plan for providing information on the safe use of hazardous materials used in Canadian workplaces. Information is provided by means of product labels, material safety data sheets (MSDS) and worker education programs.

Procedures

  1. The management of chemicals, dangerous goods and hazardous wastes shall be conducted in accordance with federal, provincial and municipal legislation.
  2. The Director of Maintenance Services shall ensure that policies and administrative procedures applicable to chemical management are operational.
  3. School administration and maintenance personnel with questions regarding WHMIS are to contact the Director of Maintenance.
  4. Appropriate Division Staff shall participate in WHMIS informational programs provided by the Division. All persons engaged in the use or handling of such materials shall be advised of their responsibility to understand the nature of the material. Division personnel delegated with particular responsibilities for chemical management or supervision/control shall receive appropriate training or in-service.
  5. The Director of Maintenance Services shall:
    1. Develop a program of Worker Education for maintenance staff regarding WHMIS and shall make available same for school based staff;
    2. Arrange for the implementation of WHMIS programs; and
    3. Inform all stakeholders of revised regulations to keep WHMIS current.
  6. All persons engaged in the use of/or handling of chemical substances shall be advised by the immediate supervisor of their responsibility to understand the nature of the material relative to:
    1. Volatility/combustibility factors;
    2. Problems (immediate or long term) associated with ingestion, skin/eye contact or inhalation of gaseous forms;
    3. The appropriate preventative measures to be followed under given circumstances of use;
    4. Emergency responses to situations of urgency as a result chemical misapplication or accident; and
    5. MSDS information shall be immediately available.
  7. Purchasing
    1. Employees that do not have WHMIS training for hazardous materials will not purchase chemical or dangerous goods for the Division.
    2. Employees must ensure hazardous materials purchased come with Material Safety Data Sheets and are transported in accordance with the Dangerous Goods Transportation and Handling Act.
  8. Inventory Maintenance
    1. All schools/sites will provide an inventory of hazardous materials held on site including size, quantities and type of material to the Maintenance Services by May 30 of each year. 
    2. Chemicals transferred from one container to another container shall be labeled with a workplace label in accordance with the WHMIS Act.
    3. Material Safety Data Sheets binders shall be kept at each employer’s workplace where the chemicals are in use and a master copy in the Principal’s or site supervisor’s office.
  9. Use of Chemical and Dangerous Goods
    1. All employees handling hazardous materials (i.e.: custodians, science teachers, maintenance personnel etc.) must have WHMIS training and TDG training through a qualified instructor.
    2. All sites/schools handling hazardous materials must have a Material Safety Data Sheets book located where the hazardous materials are being stored as well as a master copy in the Principal’s or site supervisor’s office.
  10. Storage of Chemical and Dangerous Goods
    1. All hazardous materials must be stored in accordance with the MATERIAL SAFETY DATA SHEETS guidelines set out for each product.
    2. All sites/schools handling hazardous materials must have a MATERIAL SAFETY DATA SHEETS book located where the hazardous materials are being stored as well as a master copy in the Principal’s or site supervisor’s office.
    3. At the request of schools/sites with hazardous materials, a toxic “round-up” will take the material and store it at the Maintenance Shop’s toxic room.
  11. Reuse/Recycle/Disposal of Chemical and Dangerous Goods
    1. Hazardous materials are not to be reused or recycled.
    2. Disposal of hazardous materials is coordinated through the Maintenance Services.
    3. Each worksite area shall have proper identification, inventory, and storage of used hazardous substances to facilitate disposal through the Maintenance Services.
  12. Transportation of Chemical and Dangerous Goods
    1. Transportation of all hazardous materials must conform to the Dangerous Goods Transportation and Handling Act.
    2. The Maintenance Services shall arrange for transportation for disposal of all hazardous materials from schools/sites to the Maintenance Shop toxic room.
    3. When hazardous material inventory reaches maximum capacity storage, the Maintenance Services shall arrange with an authorized toxic disposal business to remove the material to the appropriate disposal site.

References:

Sections 20, 60, 61, 113, 116, 117 School Act

Dangerous Goods Transportation and Handling Act

Hazardous Chemicals Act

Occupational Health and Safety Act

Board Policy 12 Role of the Superintendent

 

June 2008