Telephone: 780.778.2800 Toll Free: 1.800.262.8674

Administrative Procedure 100

Three-Year Education Planning and Reporting

Administrative Procedure 101

Annual Education Results Report

Administrative Procedure 102

School Education Planning and Reporting

Administrative Procedure 105

Site-Based Decision Making

Administrative Procedure 110

School Councils

Administrative Procedure 111

School Council Conflict Resolution

Administrative Procedure 120

Policy And Procedures Dissemination

Administrative Procedure 130

School Year

Administrative Procedure 132

Emergency Closure – Regular School Day

Administrative Procedure 140

Digital Citizenship

Appendix II - Teacher Resources and Support

Appendix I - Use of Social Media Guidelines for Staff

Administrative Procedure 141

Information Security

Administrative Procedure 142

Network Security

Administrative Procedure 143

Portable Technology Security

Administrative Procedure 145

Personal Electronic Devices

Administrative Procedure 151

Media Protocol

Administrative Procedure 152

Parent And Public Inquiries

Administrative Procedure 153

Advertising/Soliciting On School Property

Administrative Procedure 154

Political Electioneering

Administrative Procedure 155

Event Protocol

Administrative Procedure 156

Visitors To The School

Administrative Procedure 157

Flag Protocol

Administrative Procedure 158

Visual Identity Corporate Branding

Administrative Procedure 159

Trespassers At School

Administrative Procedure 160

Health And Safety Of Students And Staff

Appendix - Universal Precautions

Administrative Procedure 162

Smoke-Free Environment

Appendix - Smudging Ceremonies

Administrative Procedure 163

Alcohol Consumption

Administrative Procedure 165

Emergency/Disaster Plans

Violence Threat/Risk Assessment

Administrative Procedure 170

Workplace Violence

Administrative Procedure 171

Harassment

Administrative Procedure 175

Welcoming, Caring, Respectful and Safe Learning Environment: Inclusive Practices

Administrative Procedure 176

Sexual Orientation, Gender Identity and Gender Expression

Administrative Procedure 180

Freedom Of Information And Protection Of Privacy

Appendix - Form 180-1 Notification of Request for Information

Administrative Procedure 181

Video Surveillance

Administrative Procedure 185

Division Records

Appendix - Records Retention Schedule

Administrative Procedure 190

Use Of Copyrighted Materials

Appendix - Fair Dealing Guidelines

Administrative Procedure 191

Software Licensing

Administrative Procedure 200

Organization for Instruction

Administrative Procedure 205

Sensitive/Controversial Issues And Materials

Appendix I - Notice Form to Parents

Appendix II - Notice Form to School

Administrative Procedure 206

Human Sexuality Education

Administrative Procedure 207

Remembrance Day

Administrative Procedure 208

Religious Materials In Schools

Administrative Procedure 210

Early Childhood Services

Administrative Procedure 211

English As A Second Language

Administrative Procedure 212

Second Language Programs

Administrative Procedure 213

Programming for Diverse Learning Needs in an Inclusive Education Environment

Administrative Procedure 214

Knowledge And Employability Courses

Appendix - Knowledge and Employability Courses Consent Form

Administrative Procedure 216

Off-Campus Education

Appendix - Off-Campus Education Forms

Administrative Procedure 219

Locally Developed/Acquired Courses

Appendix - Current List of Approved Courses

Administrative Procedure 221

Outreach Programs

Administrative Procedure 230

Distributed Learning

Administrative Procedure 240

Guidance And Counseling Services

Administrative Procedure 250

School Libraries

Administrative Procedure 251

Re-Evaluation Of A Learning Resource

Appendix I - Letter of Acknowledgement

Appendix II - Request for Re-evaluation of a Learning Resource

Administrative Procedure 255

Animals in Schools

Appendix - Task Hazard Analysis

Administrative Procedure 256

Service Dogs for Students with Special Needs

Appendix I - Sample Letter to the School Community

Appendix II - Sample Letter to the Families of Children in the Class(es)

Administrative Procedure 260

Field Trips and Excursions

Appendix - Safety Considerations

Administrative Procedure 261

Promoting Positive Behaviour at School-Authorized Activities

Appendix - Code of Conduct

Administrative Procedure 270

Home Education

Appendix - Home Education Handbook

Administrative Procedure 290

Research Studies

Administrative Procedure 300

Entrance Age

Appendix - Early Childhood Education Eligibility

Administrative Procedure 301

Resident Status/Admissions

Administrative Procedure 302

Attendance of Non-Alberta Students

Administrative Procedure 303

Out-of-Division Program Sponsorship

Administrative Procedure 305

School Attendance Areas

Appendix I - Request for Resident Student to Attend a Non-Designated School

Appendix II - Request for Non-Resident Student to Attend a Northern Gateway Public School

Administrative Procedure 310

Supervision of Students

Administrative Procedure 315

Medical Assistance for Students

Appendix I - Medical Information Form 315-1

Appendix II - Request for Administration of Medication - Form 315-2

Appendix III - Instructions for Administration of Medication Form 315-3

Appendix IV - Accident Report Form 315-4

Appendix V - Medication Administration Record Form 315-5

Administrative Procedure 317

Anaphylaxis

Administrative Procedure 318

Pediculosis (Head Lice)

Appendix I - Health Information: Pediculosis (Head Lice)

Appendix II - Alberta Health Services Information

Administrative Procedure 320

Student Records

Administrative Procedure 321

Young Offenders Information Sharing Protocol

Administrative Procedure 322

Student Guardianship, Access and Custody

Administrative Procedure 323

Student Custody Disputes

Administrative Procedure 325

Children/Students in need of Intervention Services (Child Welfare)

Administrative Procedure 330

Student Attendance

Administrative Procedure 331

Student Dress Code

Administrative Procedure 350

Student Code of Conduct

Administrative Procedure 351

Access to Students - Police Officers

Administrative Procedure 352

Access to Students - Child Welfare

Administrative Procedure 353

Search and Seizure

Administrative Procedure 355

Student Suspension and Expulsion

Administrative Procedure 356

Restricted Substances

Administrative Procedure 357

Vandalism

Administrative Procedure 360

Student Assessment, Evaluation and Reporting

Appendix I - Long Range Plans

Appendix II - Sample Course Outline

Administrative Procedure 361

Reporting Student Performance to Students and Parents

Administrative Procedure 362

Grade Level Placement of Students

Administrative Procedure 364

Analysis of Achievement and Diploma Exam Results

Administrative Procedure 365

Course Challenge

Administrative Procedure 370

Board Awarded Scholarships

Administrative Procedure 371

Student Awards From Private Donors

Administrative Procedure 375

High School Graduation Ceremonies

Administrative Procedure 376

School Involvement in Graduation Activities

Administrative Procedure 390

Student Appeals of School Awarded Marks

Administrative Procedure 400

Staff Employment: Recruitment, Selection and Appointment

Appendix - Consent for Disclosure of Criminal Record Information with a Vulnerable Sector Check

Administrative Procedure 401

Nepotism

Administrative Procedure 402

Personnel/Contractor Records

Administrative Procedure 403

Public Interest Disclosure - Whistleblower Protection

Administrative Procedure 404

Conflict of Interest

Administrative Procedure 405

Working Alone

Administrative Procedure 406

Employee and Family Assistance Program

Administrative Procedure 407

Drugs and Alcohol

Administrative Procedure 408

Course Attendance - Financial Support

Administrative Procedure 409

Staff Professional Dress

Administrative Procedure 410

Deferred Salary Leave Plan

Appendix - Schedule A Deferred Salary Leave Plan Board-Participant Agreement

Administrative Procedure 411

Professional Development

Administrative Procedure 412

Employee Resignations

Administrative Procedure 417

Annual Employee Recognition

Administrative Procedure 419

Leave of Absence for Canadian Military Reservist

Administrative Procedure 422

Teacher: Growth, Supervision and Evaluation

Appendix I - Teaching Quality Standard

Appendix II - Professional Growth Plans

Administrative Procedure 425

Teacher Transfers

Administrative Procedure 426

Reduction of Teaching Positions

Administrative Procedure 427

Employment Expectations for Part-Time Teachers

Administrative Procedure 432

Principals/Assistant Principals: Growth, Supervision and Evaluation

Appendix - The Principal Quality Practice Guidelines: Seven Dimensions of Leadership

Administrative Procedure 442

Support Staff: Growth, Supervision and Evaluation

Administrative Procedure 443

Support Staff Misconduct

Administrative Procedure 444

Local Authorities Pension Plan

Administrative Procedure 445

Reduction of Support Staff Positions

Administrative Procedure 447

School Bus Safety: Drivers

Appendix - Operator's Children on Bus Request

Administrative Procedure 450

Organizational Structure

Appendix - Central Services Organizational Chart

Administrative Procedure 460

Substitute Teachers

Administrative Procedure 470

Position Descriptions

Appendix - Classification Manual

Administrative Procedure 490

Volunteers in Schools

Appendix - Volunteer Service Confidentiality Undertaking

Administrative Procedure 491

Volunteer Supervisors and Coaches

Appendix I - Volunteer Supervisor/Coach Orientation Verification Form

Appendix II - Volunteer Supervisor/Coach Registration Form

Administrative Procedure 495

Annual Contractor Recognition

Administrative Procedure 500

Annual Budget Development

Administrative Procedure 501

School Reserve Funds/Accumulated Surplus

Administrative Procedure 504

Management of Deficit Funds

Administrative Procedure 505

Student Fees and Service Charges

Appendix I - 2019-2020 School Fees

Administrative Procedure 506

Student Extra-Curricular Fees

Administrative Procedure 507

Waiver of Fees

Appendix - Application for Waiver of Fee(s) and Instructions

Administrative Procedure 510

Financial Accountability and Audits

Administrative Procedure 511

School Fund Raising

Appendix I - School Generated Funds: Source and Application of Funds

Appendix II - School Generated Funds Manual

Administrative Procedure 512

Cash/Personal Property

Administrative Procedure 513

Employee Expense Compensation

Appendix - Compensation and Expense Rates

Administrative Procedure 514

Authorized Signatures

Administrative Procedure 515

Purchasing Procedures

Administrative Procedure 517

Acquisition, Inventory and Disposition of Property - Furniture and Equipment

Administrative Procedure 519

Acquisition and Disposition of Property - Buildings and Land

Administrative Procedure 525

Partnerships

Administrative Procedure 526

Donations to the Division

Administrative Procedure 530

Insurance

Administrative Procedure 535

Revenues From Investments

Administrative Procedure 540

Naming of Facilities

Administrative Procedure 541

Inspections: Facilities, Equipment and Grounds

Administrative Procedure 542

Maintenance: Facilities, Equipment and Grounds

Administrative Procedure 543

Infrastructure Maintenance and Renewal Program

Administrative Procedure 544

Security of Buildings

Administrative Procedure 545

Chemical Management

Administrative Procedure 546

Environmental Considerations

Administrative Procedure 549

Use of Division Equipment and Materials

Administrative Procedure 550

Public Use of School Facilities

Appendix I - Form 547-1 Agreement for Public Use of School Facilities

Appendix II - Capacity Ratings of Gymnasiums 2017-2018

Administrative Procedure 560

Student Transportation

Administrative Procedure 561

Grant Ineligible Transportation

Administrative Procedure 563

Student Transportation Safety Procedures

Appendix I - Student Transportation Safety Procedures Rules for Students/Drivers

Appendix II - Student Transportation Safety Procedures Transportation of Equipment

Administrative Procedure 565

Student Transportation in Private Vehicles

Administrative Procedure 567

Student Transportation Contract Services

Administrative Procedure 570

Management of Vehicles

Administrative Procedure 601

Box Clever Testing