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Return to Administrative Procedures


Medical Assistance for Students


Timely and appropriate response to student medical needs is essential.


  1. Staff shall not supply or distribute nonprescription drugs to any student.
  2. Staff shall administer prescription drugs following the requirements of this administrative procedure.
  3. The Principal shall provide for appropriate training to address specific medical requirements of students.
  4. Staff shall contact parents in the event of serious student injury or illness.
  5. Staff shall never give legal consent for medical treatment of students.
  6. The Principal shall review this administrative procedure with the entire staff at the beginning of each school year.
  7. Circumstances may exist where a Principal may reject a request for the administration of prescription drugs.
  8. In Case of Injury
    1. Each Principal shall maintain a record of regular and emergency phone numbers at which the parents can be contacted.
    2. Each Principal shall make reasonable efforts to secure information regarding present student medical conditions which could affect participation in school programs.
    3. An employee shall take action that a reasonable parent would take to preserve the health and safety of the student.
    4. An employee shall determine if the student can be moved without aggravating the injury or resulting in further injury. If doubt exists, the staff member shall stay with the student and direct someone to contact the nearest medical facility to provide professional personnel and an ambulance.
    5. Some instances where an injured person is not to be moved until professional medical assistance arrives may include:
      1. Substantial flow of blood;
      2. Blow to the abdomen or head area, even though injury is not apparent;
      3. Broken bones;
      4. Unconsciousness or fainting; and
      5. Spinal injury.
    6. If the student can be moved without further injury, transport the student to the nearest medical facility.
    7. In all instances employees must stay with the injured student and direct someone to notify the parents immediately, since only the parents may give consent to medical treatment.
    8. In the event that medical treatment is refused by the medical practitioner because of lack of valid consent, the employee shall:
      1. Solicit advice from the medical practitioner;
      2. Defer to the opinion of the medical practitioner;
      3. Advise the Principal/designate of the situation;
      4. Refrain from offering consent to medical treatment; and
      5. Continue to attempt to contact the parents.
    9. In situations where a student is sensitive to minor injury (e.g., hemophilia):
      1. The Principal shall determine, on the written advice from the student’s doctor, the degree of participation of the student in activities that could endanger health;
      2. Teachers shall be advised by the Principal of the constraints to be placed upon the student’s participation in those specific activities which could be harmful to the student’s health; and
      3. The parents shall be advised immediately of any injury or reaction.
    10. The Principal shall file an accident report with the Division Office (Form 315-4).
    11. The Principal may contact the insurance carrier to initiate a claim for the cost of an ambulance if the family of the student has no insurance coverage.
  9. Administration of Drugs or Medical Treatment
    1. The Principal shall be responsible for the following:
      1. Informing appropriate school personnel, including bus drivers, of the student’s needs and how they are to be met in accordance with this administrative procedure;
      2. Keeping a record of the administration of medication (Form 315-5);
      3. Providing appropriate security for the medication;
      4. Returning unused medication to the parent in person; and
      5. Providing for disposal of medical equipment.
    2. Medications shall be in their original containers with original labels and instructions. (Form 315-3)
    3. If a student must receive medication or medical assistance prescribed by a medical practitioner during the school day or during an extra- or co-curricular school sponsored activity, and the parent is unable to be at school to administer the medication or medical assistance, only the Principal, or designate and such designation must be in writing, shall administer the medication or medical assistance in compliance with Form 315-2.
    4. In those instances where the student is deemed by the physician to be capable of self-administration, the Principal or designate shall provide such security for the medication as is deemed appropriate by the physician.
    5. Should a student suffer a reaction with the medication program, the parents shall be contacted immediately.
    6. Each Principal is to have an adequate number of personnel trained in First-Aid, resuscitative techniques, and the use of Epi-Pens.
  10. Allergic Reactions
    1. Parents are expected to take full responsibility for providing the school with medical information, their physician’s protocol for treatment and an adequate supply of up-to-date auto-injections or other prescribed medication.
    2. Although it is the parents’ responsibility to inform the Principal in writing of any disabilities, medical problems, allergies, changes in the child’s health, or effects of or changes in medication, the school will annually request the following information from the parent: “Does your child have any medical conditions of which the school should be aware?” (Form 315-1).
    3. The Principal shall make reasonable attempts to ensure that:
      1. All pertinent information is complete, (including a picture) and kept on file in an easily accessible location;
      2. Staff is completely briefed (on the nature of the medical problems including symptoms and emergency procedures to be used) and appropriately trained;
      3. The emergency medication is clearly labeled and kept in a secure location where the Principal, his/her designate, or staff members can access it at short notice;
      4. The child’s doctor is contacted so s/he can clarify the situation from a medical standpoint; and
      5. The child’s parents are also to be contacted immediately and informed of the situation.
    4. In the case of severe allergic reactions that require immediate administration of medication or emergency procedures (such as Epi-Pens) to prevent death or severe health complications, the rights and limitations inherent in the Emergency Medical Aid Act will apply.
    5. The Principal may give parents the opportunity to discuss their child’s needs at staff meetings, parent teacher meetings, first-aid seminars and staff in-service sessions.
    6. Although there is no legal responsibility on the Division to provide a zero risk allergen-free environment, every attempt is to be made to provide allergen-free areas in situations where students are allergic to specific substances.


Sections 18, 20, 45, 60, 61, 113 School Act

Emergency Medical Aid Act

Board Policy 1 Division Foundational Statements

Board Policy 12 Role of the Superintendent


Revised August 2018